ACC Connect Console: User Manual

A walkthrough of every screen in the console. Each screen notes which roles can open it.

Roles & permissions

Tier	Who can access
public	Anyone (no sign-in)
all	All signed-in users
staff	Super Admin, Manager, Project Coordinator, Accountant
write_staff	Super Admin, Manager, Project Coordinator
admin	Super Admin, Manager, Project Coordinator
super_admin	Super Admin only
self	The account owner
self_or_staff	The owner, or any staff role
self_or_admin	The owner, or Super Admin / Manager / Project Coordinator

Screenshots show the Super Admin view (the fullest). Manager and Project Coordinator see the same screens except Policies, which is Super Admin only; see Role view differences.

Contents

Schedules

Schedules

The schedule calendar lists every class with its teacher, subject, and location.

• Switch between the calendar and timeline views with the view toggle. Your view choice is kept in the page URL.
• Filter by teacher, location, subject, zone, program, and status. Non-staff users only ever see their own classes.
• Click a class to open its detail panel (see Class Detail below).

Roles: Super Admin, Manager, Project Coordinator, Accountant

Class Detail

Opening a class shows its detail panel, with links to the teacher and the location.

• Status override (for support cases): admins can manually set the class status to Present, Late, Absent, or Cancelled - for example, to cancel a class for a school activity, or to mark attendance when a teacher could not check in. A reason is required, and the override wins over the automatic status. A class locked by an approved leave cannot be overridden.
• Check area: from the Location field, test whether a point falls inside the location's check-in radius, by entering a coordinate or using your current location.
• Admins can also edit or delete the class from here, unless it already has recorded attendance.

Roles: Super Admin, Manager, Project Coordinator, Accountant

Add Schedule

Build a weekly timetable: pick the teacher, location, program, and zone, then lay out class slots and repeat them across a date range.

• Add slots by clicking or dragging empty cells in the weekly grid; drag a block to move it, drag its edges to resize in 5-minute steps. Each slot sets its subject, level, section, day, and start/end time.
• Pick the semester date range to repeat the weekly pattern across. For a one-off class, pick the same day twice.
• If the same subject + level + section appears on more than one day, a "Possible duplicate classes this week" warning is shown. It does not block you - confirm if it is intentional (for example, a make-up class).
• Existing classes for the chosen teacher appear as greyed-out blocks so you can avoid clashes.
• Admins can manage the Program and Subject lists in place from those dropdowns ("Manage programs" / "Manage subjects"): add, rename, recolor subjects, or remove. An item still used by a schedule cannot be deleted.

Roles: Super Admin, Manager, Project Coordinator

Edit Schedule

Adjust an existing class.

• A class that already has recorded attendance cannot be edited.
• For a class in a recurring series, you choose whether the change applies to this class only, this and following classes, or the whole series.
• Other classes for the same teacher that day are drawn alongside; any that overlap the times you set are highlighted in red.

Roles: Super Admin, Manager, Project Coordinator

Attendance

Attendance

Staff review the attendance roster across teachers for a chosen month; each teacher sees only their own summary.

• See each teacher's attendance rate for the period, with a present / late / absent / cancelled breakdown bar.
• Choose the period with the date-range picker. It defaults to the current month and can span up to one year.
• Filter to specific teachers, and sort by teacher, present, late, or absent. Click View for a teacher’s full breakdown.
• Substitute counts classes covered for other teachers; these are already included in the totals, so they are shown separately.

Roles: The owner, or any staff role

Locations

Locations

All teaching locations with their zone assignments.

Roles: Super Admin, Manager, Project Coordinator, Accountant

Add Location

Register a new location.

Roles: Super Admin, Manager, Project Coordinator

Location Detail

A single location with its details and map.

• Check area: from the Map section, test whether a point falls inside the location’s check-in radius. Enter a latitude/longitude or use your current location, and the dialog shows Inside or Outside, the distance from the centre, and the radius.
• The same Check area tool is available while creating or editing a location, and from the Location field on a class detail.

Roles: Super Admin, Manager, Project Coordinator, Accountant

Edit Location

Update a location.

Roles: Super Admin, Manager, Project Coordinator

Users

Users

The directory of staff and teachers.

Roles: Super Admin, Manager, Project Coordinator, Accountant

Add User

Create a new user, set their role, and give them an initial password.

• Set the role, contact details, and an initial password. Use the copy button to share the password with the user; they can change it themselves later from My Profile > Change Password.
• The Active toggle controls data access: when disabled, the user can still sign in but cannot reach any data or features.
• Project Coordinators can be assigned the zones they oversee.

Roles: Super Admin, Manager, Project Coordinator

User Detail

A user profile with role, contact, documents, and assignment details.

• Tabs cover personal information, documents, face enrollment, and accepted consents.
• Face enrollment happens on the mobile app after the user accepts the biometric consent. Admins can Reset it here, after which the user must re-enroll before checking in again.

Roles: The owner, or any staff role

Edit User

Change a user’s role, contact, employment, address, and bank details.

• Delete user: permanently removes the user and everything attached to them - documents and their files, leaves, notices, face enrollment, consents, and the login account. You must type the user’s name to confirm, and it cannot be undone.
• A user who is still referenced by schedules or check-ins cannot be deleted; reassign or remove those first.

Roles: Super Admin, Manager, Project Coordinator

Notices

Notices

Announcements broadcast to the mobile app.

Roles: Super Admin, Manager, Project Coordinator, Accountant

Add Notice

Compose a new notice.

Roles: Super Admin, Manager, Project Coordinator

Notice Detail

A published notice.

Roles: Super Admin, Manager, Project Coordinator, Accountant

Edit Notice

Update a notice.

Roles: Super Admin, Manager, Project Coordinator

Leaves

Leaves

Leave requests with status and type filters.

Roles: Super Admin, Manager, Project Coordinator, Accountant

Request Leave

Submit a leave request over a date range.

Roles: All signed-in users

Leave Detail

Review a leave request and approve, reject, or cancel it.

Roles: The owner, or any staff role

Reports

Reports

Generate downloadable attendance reports over a date range.

• Choose the report kind: Attendance (one Excel file per teacher, zipped) or Summary (a single sheet, one row per teacher).
• Pick the teachers to include, or leave the selection empty to cover all active teachers, then choose the date range.
• Generated reports appear in the list below and can be downloaded once they finish processing.

Roles: Super Admin, Manager, Project Coordinator, Accountant

Notifications

Notifications

Your in-app notification feed.

Roles: All signed-in users

Policies

Policies

Legal policy documents (biometric, privacy, terms of service).

Roles: Super Admin only

Edit Policy

Edit the content of a legal policy.

Roles: Super Admin only

Profile

My Profile

Your own profile and documents.

Roles: All signed-in users

Edit Profile

Update your personal details.

Roles: The account owner

Change Password

Set a new password.

Roles: The account owner

Edit Documents

Upload or replace your personal documents.

Roles: The account owner

Role view differences

Manager and Project Coordinator share the same access as Super Admin, minus the Super Admin-only Policies area. Below is the Schedules screen as a Project Coordinator; note the sidebar has no Policies entry.